Program Tracking Software, from Cayen Systems


Cayen Systems is the nation's leading provider of online program management software for programs such as After School, Tutoring/SES, GEAR UP, Homeless Student Support, Family Resource Centers and more! With over a decade of experience in the education and nonprofit sectors, we have earned our reputation as the foremost experts in software designed to specifically support the requirements of these programs. Our software streamlines program administration, increases reporting accuracy and timeliness, and improves communication between stakeholders.

Our Mission

Cayen Systems’ mission is to empower organizations by providing reliable technology tools and services to help them…

  1. Collect and report data in order to meet compliance requirements and to communicate their successes.
  2. Reduce administrative workload saving valuable time.
  3. Focus on what they do best – enrich constituents’ lives and improve their communities.

Welcome to Cayen Systems

An engine to propel your data - and your organization!

The DataPropeller application engine has a robust back end, rich user interface, and full suite of APIs to which mobile devices can connect. This enables you to get the most out of your application while providing the ability to extend and enhance it to meet your needs specifically.

We are capable of modifying the DataPropeller engine to fit your program and the processes you use to track your information. Let us know if you have a software need that incorporates Programs, People, Participation, and Progress but require a specialized workflow to get it done!

We have pre-built services that we can integrate with your application that enable you to focus on your constituents. We have a Help Service, an Auditor Service, and an Account Service.

Scroll down to view the applications that have been built using our framework designed for participant tracking.

Welcome to Cayen Systems

Programs. People. Participation. Progress.

DataPropeller, while also the engine that powers other applications, is a robust web-based application designed to record and report information about your organization’s Programs, People you serve, their Participation and Progress. Click the 'Learn More' button below to view a short video on the application.

Recruit. Schedule. Track.

Get the help you need without hassle.

  • Customizable online application and administrator application review
  • Volunteer portal with on-line opportunity calendar, sign up & reporting
  • Email and text reminders
  • Volunteer attendance tracking
  • Various reports including value of volunteer hours by program and/or date range

Register. Record Attendance. Easily.

A Powerful Online Application to Manage Professional Development

  • Staff Web Portal with calendar of PD offerings and easy online sign-up
  • Email / text notification options for reminders and schedule changes
  • Ability to record all staff attendance for all PD activities including instructional coaching
  • Various summary and detail-level participation reports by school or district

Store. Categorize. Scan. Reconcile.

Property is a powerful asset management application that efficiently and conveniently stores data about all your valuable assets such as computers, furniture and more. A complementary app for iPad, iPod and iPhone make taking inventory easy. Property allows for simply categorization of items (vendor, funding source, etc.), attaching of important documents to individual items, depreciation, transfers between locations and much more.

Invest in your child.
Not with money...with time.

PIMS, or Parent Involvement Management System, is an incentive-based technology platform available through web or mobile that you can use to receive communications from your child’s school and earn rewards for being involved. The PimsPoints mobile app is completely free and is available for Apple iOS and Android.

Learn more at
Check out our brochure: Here

Contact Us:


P: (866) GO-CAYEN
P: (414) 257-9400 Opt 2


P: (414) 257-9400 Opt 1


Monday through Friday
8:00 AM - 6:00 PM (Central Time)

Mailing Address

Cayen Systems, LLC
7100 W. Center Street
Milwaukee, WI 53210